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Our Duties

Duties of a Property Manager

Property

Minimum of monthly site visits


Six monthly thorough internal and external inspections


Negotiation of operating expense contracts


Identify and resolve maintenance issues


Identify and carry out preventative maintenance


Seek to improve the presentation and attractiveness of the property 


Ensure the building is compliant with the Building Act 2004 


Obtain an annual building warrant of fitness


Ensure the property is safe and healthy for all tenants and the public


Project manage capital works


Ensure insurance valuation current and current insurances are held



Tenant

Collect rents and operating expenses & debtor management 


Setting of operating expense budgets


Allocation of operating expenses on multi tenanted site


Undertaking operating expense wash-ups


Investigate & resolve tenant’s issues & promptly respond to queries


Maintain open dialogue with tenants


Provide 24/7 contact to the property manager - not a call centre


Oversee tenant fit-out and contractors on site


Conduct rent reviews, lease renewals & variations, assignment of lease, sub-

leasing and new leases


Ensuring the tenant is complying with the Deed of Lease


Maintain current tenant database, records and tenancy schedule


Landlord

Promptly respond to all Landlord queries


Monies received from tenants are held in a trust account


Ensure current insurance held covering liability and loss of rents 


Provide 24/7 contact with the property manager - not a call centre


Monthly financial report and management report to the Landlord


Identify value add opportunities 


Identify future capital works, obtain pricing and relay to Landlord


Approval sought prior to approving items chargeable to Landlord


Approval required for all expenditure over pre-determined amount 


Approval sought for tenant’s fit outs, rent reviews, renewals, extensions, 


assignments, sub-letting, new leases and capital works


Communicate with professional advisors on your behalf (valuers etc)


Conduct rent reviews, lease renewals, assignment of leases, sub-leasing, new 


leases and associated due diligence work